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Every part in the warehouse has an item record: who owns it, what it's called, how it's sold, and everything that has ever happened to it.

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In this video, we'll create a new item and then read a seasoned one like a pro.

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From the Inventory page, click New item.

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First: the owner.

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Every item belongs to one supply partner — this bearing is Apex's.

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The part number goes in exactly the way the supply partner prints it — dashes and all.

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Behind the scenes, ConsignTrak also stores a normalized version, which is why searches work no matter how anybody types it later.

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Set the selling unit — each, in this case — and optionally a category, a weight, and a home warehouse location.

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The essentials are just three fields; the rest can come later.

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Create the item, and here's its detail page: zero on hand — it's brand new — with empty history sections that will fill up the moment stock arrives.

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Now compare that with an item that's been working for a living.

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Back in Inventory, let's open the 6205 bearing.

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Stock Levels tells the real story: on hand is what's physically in the warehouse, committed is what open orders have claimed, and available is what you can still promise.

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When a customer calls, available is the number you quote.

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And Recent History is the audit trail — every receiving, every order, every adjustment, newest first.

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On consignment, this list is what you show the supply partner when they ask where their stock went.

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Nothing moves without a line here.

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That's the item master: three fields to create, a lifetime of history to read.

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Next, we'll put the search to a real test — finding anything in the warehouse in seconds.